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Step 1 | Step 2 | Step 3

Step 2
Monitoring of Project Objectives: Three-phased approach

a. SMC/PTA Self Appraisal.

  • The self-appraisal is completed by each SMC/PTA in conjunction with their formal training (three times during years one and two). It is an appraisal of SMC/PTA current practice (progress) related to the CSA project objectives. Self-appraisal is intended as a guide to help local participants identify and implement Best Practice as they participate in the improvement of education in their community.
  • A special SMC/PTA Self-Appraisal Instrument exists for this purpose. Facilitators assist SMC/PTA members to select the Best Practice Objectives in which they will assess themselves. Each executive member answers Challenge Questions related to the selected Best Practices, and explains his/her response. Responses are then compiled, and a progress rating is determined.

b. Facilitator Monitoring Protocols
  • Each month, the facilitator completes a report that details the most important activities or events that have occurred in each of the facilitator's communities during the month. The facilitator also reports on community factors that he/she believes are supporting or impeding progress on CSA objectives.
  • Every three months, the facilitator completes a Facilitator Monitoring Tool for Sustainability. The protocol includes five sustainability factors for each PSC:
  • participation (participatory involvement and planning)
  • empowerment (active local decision-making - e.g., SMC/PTA, chief, assemblyman, head teacher)
  • partnerships (unit committee, DEO and other agencies)
  • transparency (school performance and finances)
  • match (use of local/district resources).
  • Every six months, the facilitator completes a Facilitator Monitoring Tool for Community Participation. The tool measures six key community participation factors. The factors are based on an article by Joyce Epstein, director of the Center on School Family and Community Partnerships at John Hopkins University, entitled "School/Family/Community Partnerships - Caring for the Children We Share," Phi Delta Kappan, May 1995. To ensure validity, CSA has adapted these factors to the Ghanaian culture. For ease of measurement, each factor is operationalized into three observable components. The factors are as follows:
  • Parenting - Families must provide for the health and safety of children, and maintain a home environment that encourages learning and good behavior in school. Schools provide training and information to help families understand their children's development and how to support the changes they undergo.

  • Learning at Home - With the guidance and support of teachers, family members can supervise and assist their children at home with homework assignments and other school-related activities.

  • Communicating - Schools must reach out to families with information about school programs and student progress. This includes the traditional home visits, terminal reports, and school conferences, as well as new information on topics such as school choice and making the transition from primary to JSS and secondary. Communication must be in forms that parents find understandable and useful - for example, schools can use translators to reach parents who don't speak English well - and it must be two-way, with the teachers paying attention to the concerns and needs of the families.

  • Volunteering - Parents can make significant contributions to the environment and functions of a school. Schools can get the most out of this process by creating flexible schedules, so more parents can participate, and by working to match the talents and interests of parents to the needs of pupils, teachers, and administrators.

  • Decision-making - Schools can give parents meaningful roles in the school decision-making process, and provide parents with training and information so they can make the most of those opportunities. This opportunity should be open to all segments of the community, not just the people who have the most time and energy to spend on school affair.

  • Collaboration with the Community - Schools can help families gain access to support services offered by other agencies, such as healthcare, cultural events, tutoring services, and after-school programs. They also can help families and community groups provide services to the community, such as assisting with festivals/cultural activities, infrastructure support/communal labor, adult learning/literacy, linkages with other agencies, etc.

  • Once every year, facilitators complete a Facilitator Monitoring Tool for CSA Interventions to assess expected community results related to the intervention being implemented.

c. Special study
  • From time to time, CSA develops studies to examine relationships between (a) facilitative style, type and level of effort of community animators, (b) categories of community participation, sustainability, and best practice, and (c) CSA interventions. What communities are active and why? What is working (select best communities)? What is not working (select weak communities)? What is in the middle (select average communities)? Additional special studies can be added on an as needed basis.

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